Position
The Accounts Payable Officer will be a full-time role and will be part of the Indonesia Finance Team.
Location
Based in our offices in Batam, Indonesia.
Overview
Reporting to the Senior Accountant, the Accounts Payable Officer is responsible for the accurate and timely processing of supplier invoices and payments, maintenance of vendor records, reconciliation of supplier accounts, and compliance with the company’s approval and internal control requirements. The role works closely with vendors, budget owners and the wider Finance team to ensure accounts payable transactions are complete, properly authorised and recorded.
Key Responsibilities
- Invoice Processing and Payment Execution
- Receive, review and process supplier invoices and credit notes, ensuring they are accurate, complete and supported by appropriate documentation.
- Validate supplier details, purchase orders, tax information, payment terms, coding and approvals in accordance with company policies and delegated authority limits.
- Identify and resolve duplicate, incorrect, disputed or incomplete invoices before posting or payment.
- Create payment transactions in the bank portal, submit them for approval and maintain a complete audit trail.
- Monitor payment status and follow up to ensure timely payments.
- Notify suppliers of completed payments and provide remittance advice.
- Vendor Management and Stakeholder Support
- Maintain accurate vendor master data and verify onboarding documents, tax information and bank account details in line with control procedures.
- Coordinate with vendors and internal stakeholders to obtain missing documents, approvals and clarification of invoice discrepancies.
- Reconcile supplier statements regularly and investigate aged, unmatched or disputed items.
- Build effective working relationships with vendors while maintaining appropriate segregation of duties and confidentiality.
- Accounts Payable Accounting and Controls
- Record supplier invoices, credit notes, payments and required journal entries accurately and promptly in MYOB.
- Maintain complete and well-organised electronic records for invoices, approvals, payment evidence and vendor correspondence.
- Review accounts payable ageing and follow up overdue invoices, debit balances, unapplied credits and other outstanding items.
- Perform accounts payable ledger and supplier statement reconciliations and resolve reconciling items.
- Comply with approval workflows, segregation of duties, payment controls and document-retention requirements, and escalate control exceptions promptly.
- Month-End, Reporting and Audit Support
- Support month-end close by ensuring invoices and payments are posted to the correct period and by preparing accounts payable accruals and reconciliations.
- Provide supporting documents and explanations for internal and external audits, tax reviews and management reporting.
- Assist with continuous improvement of accounts payable procedures, templates and controls.
Requirements
- 2 to 3 years’ experience in a role that includes the use of accounting software, financial modelling and analysis and/or financial control
- Experience with online accounting systems
- Proficiency in Excel
- CA not mandatory but would be a plus
- Fluency in English and Bahasa Indonesia
- Sharp attention to detail and ability to work under tight deadlines.
